Conference Delegates Terms and Conditions
Last Updated: May 2022
1.1 The conference or any other event, webinar or public communication, subsequently ‘the conference’ is organised and managed by OxViews Limited with a registered office at 7 Bell Yard, London, England, WC2A 2JR.
1.2 References to “us” means OxViews Limited and our representatives. References to “we” “us” and “our” shall be construed accordingly. Reference to “you” means delegates or anyone attending the conference, including speakers and guests. References to “your” shall be construed accordingly.
1.3 All events are subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).
2.1 Attendance at the conference is subject to availability.
2.2 Confirmation (or rejection) of attendance will be communicated as required.
2.3 Delegate permissions to attend or passes issued for use at the conference are valid for named attendee only. This can only be changed subject to clause 3.3.
2.4 You may be asked for photographic ID during the conference. If you are unable to provide identification which matches your delegate pass you may be asked to leave the conference.
- CHANGES TO THE CONFERENCE, POSTPONEMENT AND CANCELLATIONS
3.1 OxViews reserves the right and shall be entitled to make changes to the conference, the agenda, the timeslots or any other aspects of the event at any time without liability to the Delegates and/or Sponsors, including without limitation in respect of the advertised content, timings on the day, date, format, venue and/or location of the conference or the advertised speakers. OxViews will keep delegates informed of any such changes from time to time.
3.2 OxViews reserves the right and shall be entitled, in its sole discretion, to cancel or postpone the date of the conference. OxViews shall give written notice to delegates of a decision to cancel or postpone the conference. In the case of postponement of the conference, OxViews will offer Delegates and/or Sponsors the choice of either:
(i) a credit for a future conference run by OxViews (up to the value of sum paid by delegates in respect of the conference); or
(ii) the opportunity to attend the conference on the new date as varied.
3.3 If delegates and/or sponsors are unable to attend the conference OxViews welcomes substitute delegates attending in the place of others at no extra cost provided that OxViews has at least 2 days prior notice of the names of proposed substitute and have received payment in full. Please notify of any substitutions by email at: firstname.lastname@example.org
3.4 No refunds will be given by OxViews in respect of any postponement, cancellations, or non-attendance.
4.1 All rights in all presentations, documentation and materials published or otherwise made available by OxViews as part of the conference (including but not limited to any documentation packs or audio or audio-visual recording of the conference) (“Content”) are owned by OxViews or are included with the permission of the owner of the rights. No (i) photography, filming or recording; or (ii) republication, broadcast or other dissemination of the Content is permitted. Delegates shall not distribute, reproduce, modify, store, transfer or in any other way disseminate any of the Content (save that OxViews by the relevant delegate for internal purposes shall be permitted), and in particular (but without limitation) Delegates and/or Sponsors shall not:
5.1.1 upload any Content into any shared system;
5.1.2 include any Content in a database;
5.1.3 include any Content in a website or on any intranet;
5.1.4 transmit, re-circulate or otherwise make available any Content to anyone else;
5.1.5 make any commercial use of the Content whatsoever; or
5.1.6 Use Content in any way that might infringe third party rights or that may bring OxViews or any affiliates into disrepute.
4.2 The Content does not necessarily reflect OxViews’s views or opinions.
4.3 Suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst OxViews takes reasonable care to ensure that the Content created by OxViews is accurate and complete, some of it is supplied by third parties and OxViews is unable to check its accuracy or completeness. Delegates should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The Content is provided on an “AS IS” basis without any warranties of any kind (express or implied). OxViews hereby excludes to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content.
4.4 To the extent that any Content is made available OxViews reserves the right to remove access to such Content at any time.
4.5 The Delegates and/or Sponsors will fully respect the integrity of the OxViews and the academic and professional code of honour, which includes the assurance of freedom of expression and non-interference with contents and/or selection of speakers of the conference.
5.1 Our aggregate liability to you, however caused, in respect of all claims (or series of claims) arising out of or in connection with these Terms & Conditions or otherwise in relation to the conference, shall be limited by the clauses below.
5.2 Notwithstanding any other provision in these Terms & Conditions, but subject to Clause 5.4, we shall not be liable, in each case however caused for any:
5.2.1 direct or indirect loss of or damage to:
(g) anticipated savings or interest;
(j) use; or
5.2.2 costs of wasted management or staff time; or
5.2.3 travel, accommodation or other costs and expenses; or
5.2.4 indirect, special or consequential damages, loss, costs, claims or expenses of any kind.
5.3 You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you (including your delegates) during or otherwise in relation to a conference.
5.4 Nothing in these Terms and Conditions shall limit or exclude either party’s liability for:
5.4.1 death or personal injury caused by that party’s negligence, to the extent prohibited by law;
5.4.2 fraud or fraudulent misrepresentation; or
5.4.3 any other liability which cannot be limited or excluded by applicable law.
5.5 We shall not be in breach of these Terms & Conditions for any change to the conference under clause 3.1 or any postponement and/or cancellation of the conference under clause 3.2 of these Terms & Conditions and you acknowledge that the rights in respect of postponement and/or cancellation of the conference under clause 3.2 are your sole rights and you waive all other rights and remedies in respect of any postponement and/cancellation of the conference. For the avoidance of doubt, we shall not be liable to you or any third party for any travel, accommodation or other costs and expenses incurred in connection with any change to the conference under clause 4.1 or any postponement and/or cancellation of the conference under clause 3.2 of these Terms & Conditions.
5.6 The parties agree that each of the sub-clauses in clause 5.2 and each of the sub-paragraphs 5.2.1(a) to 5.2.1(j) in sub-clause 5.2.1 constitute separate terms and the introductory wording of clause 5.2 shall be applied to each of them separately. If there is any claim or finding that any such individual sub-clause or sub-paragraph is unenforceable for any reason, such unenforceability shall not affect any other provision within clause 5.2 or otherwise.
5.7 The term “however caused” when used or referred to in this clause 5 shall cover all causes and actions giving rise to our liability arising out of or in connection with these Terms & Conditions or the conference: (i) whether arising by reason of any misrepresentation (whether made prior to and/or in these Terms & Conditions), negligence, other tort, breach of statutory duty, repudiation, renunciation or other breach of contract, restitution or otherwise; (ii) whether caused by any total or partial failure or delay of the conference; and (iii) whether deliberate (but not in bad faith) or otherwise, however fundamental the result.
6.1 You warrant that you shall:
6.1.1 comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010;
6.1.2 comply with such of our anti-bribery and anti-corruption policies as are notified to you from time to time; and
6.1.3 promptly report to us any request or demand for any undue influence or other advantage of any kind received by or on behalf of you in connection with the performance of these Terms and Conditions.
6.2 Breach of this clause 6 shall be deemed a material breach of these Terms and Conditions.
- FORCE MAJEURE
7.1 We shall not be liable for any hindrance, failure or delay in performing any of our obligations arising out of or in connection with these Terms & Conditions as a result of an event or series of connected events beyond our reasonable control (including, without limitation, acts of God, extreme weather conditions, power failure, floods, lightning, storm, fire, explosion, war, riot, civil commotion, military operations, acts or threats of terrorism, malicious damage, strike action, lock-outs or other industrial action (whether involving our workforce or the workforce of any other party), default of suppliers or sub-contractors, compliance with any law or governmental order, rule regulation or direction, accident, failure or breakdown of plant, machinery, systems or vehicles, or a pandemic, epidemic, civil emergency or other widespread illness) (“Force Majeure Event”).
7.2 In the event of a Force Majeure Event, we shall be entitled, without liability, at our sole discretion to vary, perform, suspend performance of, postpone, cancel the conference and/or the contract between us and/or terminate the contract between us subject to these Terms & Conditions on giving written notice to you.
8.1 These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document.
8.2 You acknowledge that in registering a delegate place you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these Terms and Conditions.
8.3 If any one or more provisions of these Terms & Conditions shall be declared to be invalid or unenforceable in any respect, the validity and enforceability of the remaining provisions of these Terms & Conditions shall not as a result in any way be affected or impaired. However, if any provisions of these Terms & Conditions shall be adjudged to be void or ineffective but would be adjudged to be valid and effective if part of the wording were deleted or the scope or periods reduced, they shall apply with such modifications as may be necessary to make them valid and effective while adhering as closely as possible to the original intent, period and scope of the provisions and the parties hereby undertake to make such modifications.
8.4 These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.
8.5 You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.
8.6 Save as set out in Clause 3.2 you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions.
8.7 These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and Wales and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute which arises hereunder.
Date 17 May 2022
7 Bell Yard